INTRODUCTION

Alstonville Community Preschool aims to provide a quality preschool service at an affordable price to families eligible to attend under the Priority of Access Guidelines. A budget, based on the number of children attending the preschool and available funding, will be used as the basis for setting preschool fees each year.

Fee structure as at 1st January 2016

4 year olds
(according to new Dept of Education funding guidelines, your child must turn 4 before 31 July 2016)

               $38  per day

3* year olds

              $46  per day

3* year olds with a sibling currently attending

               $33  per day

Fee reduction

              $18  per day

There are a limited number of places for 3 year olds and conditions apply (refer priority access policy).

GOALS

Our preschool’s financial strength will be maximised by:

  • ensuring families are aware of all fees and fee payment requirements upon
    enrolment;
  • keeping fee increases to a minimum;
  • ensuring the cost of administering fee collection is minimised;
  • following the appropriate priority of access requirements;
  • following all legal requirements required by our access to government funding;
  • ensuring statements of fees are issued each term and follow up of outstanding fees
    occurs on a regular basis
  • managing fee collection to avoid bad debts;
  • notifying families as far ahead as possible and no less than 30 days before any changes to fees or the ways fees will be collected.

STRATEGIES

  1. Preschool fees are determined by the Management Committee after taking into consideration Government funding and annual operational costs.
  2. Preschool fees are GST free.
  3. On acceptance of a place, a bond, equivalent to two weeks of preschool fees, is payable. The bond is paid prior to entry to the preschool and is held until your child’s last term of attendance. It is then refunded by way of a deduction from your child’s final term fees.
  4. The bond is refundable, only when adequate notice is given that the position will no longer be required:
    • In respect of bond payments for a subsequent year (for new and returning students), a full refund will be given up to and including the end of Term 3, of the year prior
    • Half of the bond will be refunded if the preschool is notified after conclusion of Term 3 and before the end of term 4
    • If the preschool is notified after the end of the school year, the entire bond will be forfeited. The Director may use their discretion in relation to bond refund.
  5. If a child is withdrawn during the year, a minimum of two (2) week’s notice is required. Failure to provide adequate notice will result in the bond being forfeited.
  6. Fees will be invoiced on a term by term basis and emailed to the email address given on the child’s enrolment form prior to commencement of the term.
  7. Fees can be paid in one lump sum, no later than week 2, or by 4 equal instalments payable in week 1, 3, 5 and 7. (These payment weeks may differ slightly in Term 1 each year)
  8. Fees can be paid by direct deposit to:

Alstonville Community Preschool
BSB: 062657
Acc. No. 10142402
Please include your child’s name in the reference field as payment is made.
OR

by EFTPOS or cash at reception

OR

by cheque to made out to: Alstonville Community Preschool Inc.

 9. Fee relief for low income families is available if the family has a Healthcare Card. A photocopy of a current Healthcare card must be attached to the preschool enrolment form to ensure reduction of fees. If you are experiencing any short or long term financial hardship or extenuating circumstances, please contact the Director.
10. Fees are charged for Public Holidays that occur during term time.
11. Fees are payable regardless of illness, absence or holiday leave.
12. Our standard preschool hours are 9.00am to 3.00pm. Extended hours care, that is, from 8:30 – 9.00am and/or 3.00-4.00pm is available for an additional charge of $5 per half hour. Extended hours care is available by prior arrangement only.
13. A surcharge will apply in the form of a late fee when parents are consistently late in picking up their child.
14. Details of an individual’s account and all completed forms kept by the preschool will be kept confidentially and stored appropriately. Individual families may access their own account records at anytime. Particulars of fees will be available in writing to parents upon request.

The Nominated Supervisor will:

  • Ensure all families are made aware of preschool fees and available subsidies on enrolment;
  • Ensure fees are invoiced to all families no less than each school term.
  • Ensure fee invoices are issued to all families at correct fee levels – at reduced fee rate for those families where a current copy of Health Care Card has been received and filed with enrolment information and at full fee level for all other families.

Overdue fees

It is expected that fees will be paid in advance at all times. Any family who is one week or more in arrears and has not reached an agreement with the Director to make good such arrears, must make an appointment with the Director to discuss the situation immediately or the child’s place at the preschool may be placed in jeopardy. At this meeting a fee payment schedule will be agreed upon and signed by both parties. Legal action may be taken as a last resort.

Registered Care Child Care Benefit

Alstonville Community Preschool Inc. is classified as a Registered Child Care provider by the Department of Human Services.. A rebate is available to eligible families. This rebate can only be claimed after the care has been provided and paid for.

Families have up to one year to claim and will require a specific Child Care Rebate receipt from the preschool which is available at the end of each term once your fees for that term are paid in full.

For more information, call the Department of Human Services on 136150 or https://www.humanservices.gov.au/customer/forms/fa018

Statutory Legislation & Considerations

  • A New Tax System (Family Assistance) (Administration) Act 1999
  • A New Tax System (Family Assistance) Act 1999
  • Children (Education and Care Services National Law Application) Act 2010
  • Education and Care Services National Regulations 2011

Links to other policies

  • Confidentiality and Privacy
  • Delivery and Collection of Children
  • Enrolment and Orientation